2.4. Composing and sending ACI envelopeΒΆ

Attention

Quick instructions: First unlock your blockchain key. Then, once your company is verified, click the green Compose button and choose Egyptian ACI envelope. Enter the ACID number. Provide all required documents (either via upload, or from Inbox) and fill in the properties. Seal and then transfer the envelope. You are done.

You can also watch a tutorial video or follow the extensive step-by-step guide below. You can also download this guide as PDF.

Egyptian customs require that only verified exporters can initiate the ACI filing.

To check whether you have completed the CargoX company verifications process go to My company | Get Verified. If you see a screen similar to this one (three green checkmarks) then you are ready to continue.

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Step 1: Create a new Egypt ACI envelope

Click the green Compose button to create a new envelope. You will see an envelope selection window:

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To continue, select the Egypt ACI envelope, which will create a new blank ACI envelope:

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The recipient field is already preselected, as it is only possible to send ACI envelope to the Egyptian customs.

To send the ACI envelope you do not need to be connected with the Egypt customs on the CargoX Platform.

Step 2: ACID number

Enter the ACID number for your export shipment in the first field.

This is the number you should have received from your Egyptian importer. They get it from NAFEZA once they register the import shipment with the Egyptian customs authority.

ACID number will be verified at the later point, so make sure this is a valid ACID number.

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Step 3: Attach documents

Each ACI envelope must contain at least these four mandatory documents. On the top of the envelope you can see the checklist that will help you attach all the needed documents.

Note

Please note that depending on your shipment, more documents might be required (various certificates etc).

You can either upload a document from your computer, or select one that you received via the CargoX Platform. You can also mix both methods.

- Uploading local documents

Use the gray Upload new button to upload documents from your computer. To add documents from your computer select one or multiple documents in the file browser and confirm upload. You can also drag and drop documents from your file explorer or finder app to the draft envelope in your browser.

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- Adding them from your inbox

Use the gray Choose from inbox button to attach documents from the Inbox folder. Inbox contains documents received over the CargoX Platform that are currently in your possession.

In the Choose document pop-up select the documents you want to attach and click the green Add to draft button.

- You can also remove documents from the draft

To remove the documents, just click the gray Remove button next to them, and confirm removal in the dialog.

This will not really delete the document from your CargoX Platform account, but it will just remove it from the draft envelope you work on.

Step 4: Add additional information in properties

For each uploaded document you have to provide mandatory document type information.

Click the Properties button for a specific document and select its Document type.

Use the drop-down menu to scroll through all available document types, or click in the field and start typing to filter down the possibilities.

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Some document types such as bills of lading or certificates can have more mandatory fields that you need to fill. These fields are clearly marked with the red This field is required! label.

Note

In the screenshot example below, the user selects the Certificate of origin and needs to provide a mandatory values - the Certificate number (user copies the certificate number from the uploaded document).

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Note

Documents added from the Inbox already have properties these set, as their uploaded did it.

Note

Use the following document types (priced $3 each) - Draft Bill of Lading (DBL), Certificate of Origin (COO), Invoice (INV) and Packing list (PL) for the required four documents. Do not choose HBL or MBL for ACI envelope. Please note that documents sent in the ACI envelope require blockchain support, hence the $3/document cost.

Step 5: Save the document changes

Once you are satisfied with the properties of the document, click the green Save button to return to the envelope view.

You can repeat the process of providing properties for other uploaded documents, or upload or add another document.

If you scroll to the top of the ACI envelope window, you will see the checklist getting check marks as specific documents are added to the envelope. This is just a visual indicator to help you.

Note

Please note that you are still responsible to check with customs which documents are required based on the particularities of your shipment.

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Step 6: Verify the price to send the envelope

In the bottom right corner of the envelope, you can see the price (in credits) to transfer the envelope.

ACI filing processing fee is charged only once per ACID number, which means that even if you are asked to amend or complete your ACI filing, you will not need to pay another ACI processing fee.

You will also have to cover blockchain document transfer fee for each document as specified in the CargoX pricing policy. You only pay the CargoX blockchain document transfer fee if you are uploading document to the blockchain. If you are only forwarding document already received through CargoX, this is always free of charge (the document's blockchain fee has been paid for by the original sender).

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Step 7: Add an optional message

Just like with an email, you can add an optional text message to the envelope. The message will only be visible to the NAFEZA. Write it into the provided field.

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Step 8: Seal the envelope

Once you are satisfied with the envelope, click the orange Seal button to prepare it for transfer.

Note

On the CargoX Platform, sealing the envelope creates a digital fingerprint (hash) of all documents, encrypts documents, and finally moves them to the decentralized storage (IPFS). This corresponds to putting the paper documents into the courier's envelope when dealing with physical documents.

The sealed envelope is still in your possession. But a new action becomes available - the possibility to transfer it.

When an envelope is sealed, you can no longer change it (add or remove documents or make any other changes). However, you can still unseal the envelope and change the documents, their properties, or even the message. After that, you can seal the envelope again.

You can also delete the draft envelope if you no longer need it.

Note

The Seal button is only active (orange), if all the attached documents have their mandatory fields filled.

Step 9: Transfer the envelope

Once ACI envelope is sealed, you can transfer it with the click on the green Transfer button.

Transferring the ACI envelope is exactly the same as transferring a standard digital envelope on the CargoX Platform. For the step-by-step tutorial visit transferring the envelope:

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