1.8.3. Smart envelopes and Smart documents

Managing your documents on the CargoX Platform is much simpler and even more intuitive than managing your physical paper documents.

1.8.3.1. Why a smart envelope?

When handling paper documents, you never send a document - you always send an envelope that contains one or several documents. To send it, you have to provide a destination address, so that the courier can find the recipient.

It is the same on the CargoX Platform. It handles electronic envelopes and electronic documents. Our technology, combined with a public blockchain, preserves all the key functionalities of the physical paper documents while adding numerous benefits, like security and speed of transfer. That is why we call them smart envelopes and smart documents.

A smart envelope allows you to send one or several smart documents to a recipient.

A smart document is an electronic document, represented by a PDF file or any other supported file format. The CargoX Platform calculates the digital fingerprint (hash) of every uploaded document, which allows all involved parties to verify the authenticity of that original digital document. Each document is also encrypted at the time of the upload, and always stored and handled by the CargoX Platform in the encrypted format. On a document level, the CargoX Platform also provides a full timestamped audit log. This documents all events through the lifetime of a particular document. It records who created it, each ownership transfer, and finally the accomplishment of the document.

1.8.3.2. Your Inbox

Everything starts in your Inbox. On the left side, there is a list of folders that hold your smart envelopes. All users see Inbox, Drafts, Sent, and Archive, but more folders are available. Read more about folders in the CargoX Platform workspace which provides an overall explanation of the workspace and user interface.

The red number indicates how many envelopes require your attention. It always represents the number of yet unopened or unread envelopes.

../../../_images/envelopes_and_documents_1.png

Each line in the central section of the screen represents one smart envelope. In the screenshot above the first line visually stands out (the sender's name is bold and the background is light) as it has not been opened yet. It is already visible who sent it, when, which documents it contains, and some additional information.

1.8.3.3. Smart envelope

To open an envelope click on the entry. The contents are shown, including a message (optional) at the top, followed by the complete list of included documents with live thumbnail preview.

At the bottom several action buttons are available.

../../../_images/envelopes_and_documents_2.png

1.8.3.4. Document types and blockchain support

The CargoX Platform supports many document types, including but not limited to different bills of lading, certificates, letters of credit, invoices, reports, claims ... Depending on the document type these documents can have full, partial, or no blockchain support.

Authenticity and ownership guarantee

This means that the CargoX Platform can guarantee authenticity (whether a digital document is unchanged) and track the ownership of any document (who is currently in possession of a specific document).

Full blockchain support documents

Some documents, a B/L for example, which is a document of title, need both. A B/L document is not allowed to be changed while it is transferred, but it is equally important to know who currently owns it. That is why it requires full blockchain support (tracking authenticity and ownership). This is indicated by a document icon with a solid background:

../../../_images/envelopes_and_documents_3.png

Partial blockchain support documents

For other documents, for example certificates, it is only important to be able to guarantee the authenticity, to detect whether the document is an untouched original. In the CargoX Platform this is called partial blockchain support - indicated by a document icon with a partially solid background:

../../../_images/envelopes_and_documents_4.png

Here ownership is not important, as anyone can create a legitimate copy of the certificate and still use it for the original purpose - for example, a distributor of goods gives a copy of a manufacturer's certificate to every retailer. At the same time it is important to know who issued this certificate and that the document you have is still identical to the issued one (and therefore it is the original).

No blockchain support

The third type of documents are just your plain digital documents like an invoice or a note, that are today exchanged through email and they require no special features (also, no blockchain support). This is indicated by an icon without a solid background:

../../../_images/envelopes_and_documents_5.png

Besides the convenience of having all your documents in one envelope on one platform, there are further benefits why use CargoX to send these documents. One is the digital storage (Archive) provided by CargoX. The other is that even for these documents CargoX is calculating the digital fingerprint which results in a digital trail. The audit log for these documents is stored off the blockchain, but still, a digital trail exists that you have sent a document and there is proof that the document was received by the recipient. It also proves the document was not intercepted and changed by any third party, a hacker or other person - this is something that email does not provide!

../../../_images/envelopes_and_documents_6.png