1.9.1. Auditing received envelopes and documents

You will receive an automated email notification every time you receive a new envelope into your CargoX account (you can change this setting with rules and filters).

Once you log into the CargoX Platform at https://cargox.digital, the view defaults to your Inbox folder where all envelopes and documents in your possession are shown. To learn more about Inbox and other folders read about the CargoX Platform workspace. Your envelopes and documents

Each line in the central part of the screen represents one envelope, and the main information about the envelope is already visible:

In the first column, you can see the sender of the envelope (and their logo if they set it), next you can see the attached documents and document types icons. In the highlighted example below there is one certificate of origin (COO), one invoice, and one other document (+1). To see this third document you will have to click on the envelope.

Next is the message from the sender (the first part of it). Towards the end of the line, the tags are displayed, if the sender has set them, followed by the timestamp when the envelope was received.

Unopened envelopes have a different background color (lighter).

../../../_images/auditing_received_envelopes_1.png Envelope view

To open an envelope just click anywhere on the envelope header. This will open the envelope pop-up with all the details from the envelope and with all documents presented.


At the top of the expanded area you can see the name of the sender and the timestamp when the envelope was received in your inbox.

Below you will find all the documents attached in this envelope. You can see the basic information about each document, like the document type, name of the document, and the size of the document.

Further below are the document preview and information about who is the issuer (uploader) of the document, and who is the current owner. If you are looking at the envelope in your Inbox, it should be you who are in possession of these documents.

Under each document, there are also several document action buttons. You should always see the Download and Audit log buttons (explained below in the opening a document section), but depending on your role (per document) you can also see other buttons such as Destroy or Release cargo.

At the bottom of the page, you see action buttons related to the envelope. These depend on your role and state of the envelope. There can be the Seal, Transfer, and Delete draft buttons. In the Inbox you will usually see the Forward button for creating a new outbound draft envelope containing all documents from this envelope, allowing you to send it further, the Return to sender button, the Archive button for moving the envelope to the Archive folder, and the Download all button for downloading all documents to your computer with one click. Document view

To see all details about a document just click on it. This will open a pop-up with more information, including document type, name of the document, file name, and file type.

Depending on the document type you will also see who issued (uploaded) the document, who is the current owner of the document, and who is the release agent (only for B/L type of documents).

../../../_images/auditing_received_envelopes_3.png Audit log

The audit log is a record of everything that happened with a document. It provides a complete title transfer history and authenticity information and serves as a legally valid proof of title and proof of authenticity. CargoX keeps an audit log for each and every document uploaded and transferred over the CargoX Platform.

Depending on the document type this information is either stored in the CargoX database or on the public blockchain (indicated by the active link View blockchain record). Link opens an independent 3rd-party website, providing insight into details of each transaction. This allows anyone to verify details independently of CargoX.

The audit log can be downloaded as a PDF document. Click the down arrow next to Download to expand the options and select Download Audit Log PDF.

The downloaded audit log includes the document hash code, which allows anyone holding the document to verify its authenticity by recalculating the hash and comparing it with the original one calculated at the time of document upload. The downloaded audit log also includes the QR codes and links for verifying blockchain records. Metadata

Under the audit log, you can find all metadata provided by the uploader. These allow you to filter, search, and sort documents much more efficiently. Document action buttons

At the bottom of the pop-up you can find action buttons, which depend on the document type and your role with this document.

You will always see the Download button, which allows you to download the current document. If you are in possession of this document at this moment (see above whether your company is listed under CURRENT OWNER) you will download the document file as it was provided by the uploader.

If you are not in possession of the document anymore (for example, if you already transferred the document to another company) then you will download a watermarked version, giving you a visual indication that you are dealing with a copy.

You can also download a watermarked copy if you are in possession - just click the down arrow next to the download button and choose Download with watermark. The same functionality allows you to download the audit log in PDF.

OPTIONAL: If you are an issuer of this document, and the document was returned to you, a Destroy button will be available to you, allowing you to start the amending process. Similarly, if you are a designated release agent for this document, a Release cargo button will be available, again allowing you to accomplish the document.